1 Working with Word Processing Documents 3

Creating a New Document 4

Opening an Existing Document .6

Getting Around in the Document Window 9

Saving Your Document ......10

Using Document Version History 12

Using Full Screen Mode .....14

2 Working with Page Layout Documents 17

Choosing a Layout Template ......18

Adding Text Boxes 19

Adding Images ....20

Adding Images from Your Photo Collection .........20

Adding Image Files ........22

Creating New Pages ..............23

Grouping Objects 24

Arranging Objects 24

3 Typing, Selecting, and Manipulating Text 27

Placing and Moving the Cursor 27

Selecting Text with the Mouse Cursor .........29

Selecting Text with the Keyboard 30

Using Copy, Cut, and Paste ...........31

Moving Text ............32

Undoing Changes .33

Typing Accent Marks ............34

Typing Symbols ...35

Modifying Characters ..........36

Dictating Text ........38

4 Styling and Formatting Text 43

The Format Bar and the Inspector Window 43

Selecting a Font ..44

Styling Text ..............46

Changing the Font Size ......48

Coloring Text ..........48

Applying Other Text Attributes 49

Aligning Text ..........51

Indenting Paragraphs ..........52

Increasing Line and Paragraph Spacing .....53

Adding Tab Stops 54

5 Document Formatting and Organization 57

Setting Your Document’s Page Size ................57

Modifying Document Margins ..58

Using Page Thumbnails .....59

Navigating Word Processing Documents ...............60

Moving Pages in Page Layout Documents ............61

Using Outline Mode ..............61

Organizing Documents ...........62

Creating Outlines ............63

Using Text Columns ...............64

Preventing Orphan Lines ..66

6 Creating Lists and Outlines 69

Creating Bullet Lists ...............70

Creating Numbered Lists .71

Creating Nested Lists ...........72

Creating Outlines .74

Customizing Lists 75

Using Custom Bullets ...........77

Breaking Up a Numbered List ....78

7 Using Text Boxes 83

Creating and Moving Text Boxes .84

Adding Borders to Text Boxes ....85

Wrapping Text Around Text Boxes .86

Linking Text Boxes 88

Using Alignment Guides ...89

Alignment and Distribution .........91

8 Adding Images 95

Adding Images to Word Processing Documents ......95

Setting Image Borders ........98

Using a Simple Line Border ..99

Using a Picture Frame .99

Using Picture Shadows ........ 100

Using Picture Reflections ... 101

Cropping an Image ............ 101

Fitting Text Around Images ...... 103

Rotating an Image .............. 105

Adjusting the Image Color and Quality .. 106

Using an Image as a Background ................. 107

9 Adding Shapes 111

Creating a Shape 111

Adding Text to Shapes .... 114

Adding Images to Shapes ......... 115

Using Shapes in Documents ... 116

Custom Shapes 118

Creating a Basic Custom Shape ............. 119

Creating a Custom Shape with Curves 120

Modifying a Regular Shape .. 120

Copying Shape Styles ...... 121

10 Creating Tables 125

Adding a Basic Table ......... 126

Customizing Tables ............ 128

Performing Calculations in Tables ................ 129

Simple Math . 130

Using Special Functions ...... 131

Using Table Headers and Footers ................. 132

Table Cell Formatting ....... 134

11 Creating Charts 137

Creating a Basic Bar Graph ....... 137

Customizing Charts ........... 139

Modifying 2D Charts 140

Modifying 3D Charts 141

Creating Line Graphs ....... 142

Creating Pie Charts ............ 144

12 Adding Links and Media 149

Adding Web Links ............... 149

Adding Links Inside Your Document ......... 150

Adding Audio to Your Document ................. 152

Adding Video to Your Document 154

13 Creating and Using Styles 157

Using Existing Styles ......... 158

Modifying an Existing Style ...... 160

Using Character Styles .... 162

Saving Styles in Documents .... 163

Copying and Pasting Styles ...... 166

14 Organizing Your Document 169

Creating a Table of Contents ... 170

Dividing Your Document into Sections ... 172

Adding Page Headers ...... 174

Adding Page Footers ........ 175

Adding Page Numbers ... 177

Building Complex Headers and Footers . 178

Adding Footnotes and Endnotes 181

15 Using and Building Templates 185

Exploring Pre-Made Templates . 185

Modifying Pre-Made Templates . 187

Creating Your Own Template .. 189

16 Merges for Letters and Envelopes 195

Merging Contacts with Envelopes ............... 195

Merging a Spreadsheet with Letters ......... 197

Creating Your Own Merge Documents ... 200

17 Reviewing Documents 203

Adding Comments ............. 203

Tracking Changes ................ 205

Adding Revision Marks ........ 205

Reviewing Changes .. 207

18 Document and Writing Tools 211

Customizing the Toolbar ............ 211

Searching and Replacing Text 213

Simple Search, Sidebar Method ............ 213

Simple Search, Dialog Box Method .... 214

Find & Replace ............... 216

Changing View and Zoom Options ............ 217

Using Auto-Correction ... 218

Checking Spelling ............... 219

Proofreading ...... 222

Examining Document Statistics . 222

Using the Help Menu ....... 223

Finding Menu Items .. 224

Searching the Documentation ............... 225

19 Printing 227

Printing Your Document ............. 228

Adjusting Page Setup ...... 230

Exploring Printing Options ....... 230

Previewing Your Printout ............ 232

20 Sharing and Exporting 235

Exporting as a PDF ............. 235

Exporting for Microsoft Word . 237

Exporting as Rich or Plain Text .. 238

Reducing File Size ............... 239

Locking and Password-Protecting Your Document ................. 240

TOC, 9780789750075, 8/24/2012

About the Author

Gary Rosenzweig is an Internet entrepreneur, software developer, and technology writer. He runs CleverMedia, Inc., which produces websites, computer games, apps, and podcasts.

CleverMedia’s largest site, MacMost.com, features video tutorials for Apple enthusiasts. It includes many videos on using Macs, iPhones, and iPads.

Gary has written numerous computer books, including ActionScript 3.0 Game Programming University, MacMost.com Guide to Switching to the Mac, and Special Edition Using Director MX.

Gary lives in Denver, Colorado, with his wife, Debby, and daughter, Luna. He has a computer science degree from Drexel University and a master’s degree in journalism from the University of North Carolina at Chapel Hill.