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MCA Microsoft Office Specialist (Office 365 and Office 2019) Study Guide


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Table of Contents

Introduction xvii

Assessment Test xxii

Chapter 1 Working with Documents 1

Navigating Within Documents 2

Searching for Text 2

Linking to Locations Within Documents 6

Moving to Specific Locations and Objects in Documents 7

Showing and Hiding Formatting Symbols and Hidden Text 8

Formatting Documents 11

Setting Up Document Pages 12

Applying Style Settings 13

Inserting and Modifying Headers and Footers 15

Configuring Page Background Elements 16

Saving and Sharing Documents 18

Saving Documents in Alternative File Formatting 18

Changing Basic Document Properties 19

Modifying Print Settings 21

Sharing Documents Electronically 22

Inspecting Documents for Issues 24

Locating and Removing Hidden Properties and Personal Information 24

Finding and Fixing Accessibility Issues 26

Locating and Correcting Compatibility Issues 27

Summary 28

Key Terms 29

Exam Essentials 29

Review Questions 31

Chapter 2 Inserting and Formatting Text 33

Adding and Replacing Text 34

Finding and Replacing Text 34

Inserting Symbols and Special Characters 38

Formatting Text and Paragraphs 40

Adding Text Effects 40

Applying Formatting by Using Format Painter 41

Setting Line and Paragraph Spacing and Indentation 41

Applying Built-In Styles to Text 44

Clearing Formatting 45

Creating and Configuring Document Sections 48

Formatting Text in Multiple Columns 48

Inserting Page, Section, and Column Breaks 50

Changing Page Setting Options for a Section 51

Summary 54

Key Terms 55

Exam Essentials 55

Review Questions 56

Chapter 3 Managing Tables and Lists 59

Creating Tables 60

Converting Text to Tables 62

Switching Tables to Text 63

Creating Tables by Specifying Rows and Columns 64

Modifying Tables 66

Sorting Table Data 66

Configuring Cell Margins and Spacing 68

Merging and Splitting Cells 71

Resizing Tables, Rows, and Columns 73

Splitting Tables 78

Configuring a Repeating Row Header 80

Creating and Formatting Lists 83

Structuring Paragraphs as Numbered and Bulleted Lists 83

Changing Bullet Characters and Number Formatting 84

Defining Custom Bullet Characters and Number Formatting 86

Increasing and Decreasing List Levels 89

Restarting and Continuing List Numbering 90

Setting Starting Number Values 92

Summary 93

Key Terms 94

Exam Essentials 94

Review Questions 95

Chapter 4 Building References 97

Creating and Managing Referencing Elements 98

Inserting Footnotes and Endnotes 98

Modifying Footnote and Endnote Properties 101

Creating and Modifying Bibliography Citation Sources 102

Inserting Citations for Bibliographies 105

Working with Referencing Tables 107

Inserting Tables of Contents 107

Customizing Tables of Contents 108

Adding Bibliographies 110

Summary 111

Key Terms 111

Exam Essentials 112

Review Questions 113

Chapter 5 Adding and Formatting Graphic Elements 115

Inserting Illustrations and Text Boxes 116

Adding Shapes 116

Including Pictures 118

Inserting 3D Models 119

Adding SmartArt Graphics 120

Placing Screenshots and Screen Clippings 121

Inserting Text Boxes 123

Formatting Illustrations and Text Boxes 125

Applying Artistic Effects 125

Adding Picture Effects and Picture Styles 126

Removing Picture Backgrounds 129

Formatting Graphic Elements 130

Setting Up SmartArt Graphics 132

Working with 3D Models 134

Adding and Organizing Text 135

Formatting Text in Text Boxes 135

Adding Text in Shapes 137

Changing SmartArt Graphic Content 139

Modifying Graphic Elements 140

Positioning Objects 140

Wrapping Text Around Objects 141

Adding Alt Text to Objects 144

Summary 146

Key Terms 146

Exam Essentials 146

Review Questions 147

Chapter 6 Working with Other Users on Your Document 149

Adding Comments 150

Inserting Comments 150

Reviewing and Replying to Comments 151

Resolving Comments 152

Deleting Comments 153

Tracking Your Changes 155

Turning On Track Changes 155

Reviewing Tracked Changes 156

Accepting and Rejecting Tracked Changes 157

Locking and Unlocking Change Tracking 160

Summary 163

Key Terms 163

Exam Essentials 163

Review Questions 164

Appendix Answers to Review Questions 167

Chapter 1: Working with Documents 168

Chapter 2: Inserting and Formatting Text 168

Chapter 3: Managing Tables and Lists 169

Chapter 4: Building References 170

Chapter 5: Adding and Formatting Graphic Elements 170

Chapter 6: Working with Other Users on Your Document 171

Index 173

About the Author

Eric Butow is the author or coauthor of 35 books on multiple aspects of technology. He has also developed and taught networking, computing, and usability courses for Ed2Go, Virtual Training Company, California State University/Sacramento, and Udemy. Eric began using Word, Excel, and PowerPoint professionally in 1992. He has been a technical writer for large and small companies, and presently provides website development, online marketing, and technical writing services through his company, Butow Communications Group.

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